How to Process Report of Birth for Filipinos in Malaysia

Overseas Filipinos, including those in Malaysia, need to know the process of filing a report of birth thru the Philippine Embassy so that their child/ren will be recognized as Filipino citizens and enjoy the rights of Filipino nationals, including rights to owning a property in the country and participating in government affairs, such as the elections.

In this guide, we will share the importance, benefits, and procedures related to filing a report of birth in the Philippine Embassy in Malaysia. If you are interested in this process, be sure to read it until the end of this guide.

Guide to Filing a Report of Birth in Malaysia

As an overseas Filipino, there are many things that you need to know about and adjust to the life you’ve chosen to lead here in Malaysia. But fret not! The Philippine Embassy in Kuala Lumpur is here to extend their services and with the help of this guide, provide you with the information you need to avail of consular services, including filing a report of birth. Keep reading to learn more.

What is a Report of Birth (ROB)?

A Report of Birth (ROB) is a declaration that details the birth of a Filipino child in another country. It is very important that a person residing in Malaysia confirms the birth of their child so that they can register it with the Office of Civil Registrar General in Manila to be recognized as legal Filipino citizens based abroad.

Why File a Report of Birth (ROB)?

• It is the responsibility of a Filipino parent to make sure that the birth of their child is registered at the Philippine Foreign Post, wherever they may be in the world.
• A report of birth is a document that shows that a child was born in a foreign country and that it is a natural-born Filipino.
• As a natural-born Filipino, the child will have the right to a dual citizen. See all the details and benefits of a dual citizen, such as:
  • The right to attend school at local tuition rates in any or both countries
  • The right to do business or trade in any or both nations
  • The right to reside and stay in each nation indefinitely without the requirement for a visa or permit.
  • The right to two social security systems
  • The right to vote in both nations
  • The right to work in any or both nations without the need for a visa or authorization.
• With the proper documents on hand, the registered Filipino child can already benefit from certain Filipino rights in the Philippines. For instance, they can own a piece of land in the country.
• In most cases, the child will already have his or her own Philippine birth certificate. This will allow the child to get a Filipino passport, as well.

As you can see, filing a report of birth is not only for compliance. There’s more to it that can actually benefit both the child and their parents, especially if you’re planning for the child’s future. That being said, make sure to familiarize yourself with the process, requirements, as well as uses of such documents, whether in your host country or should you decide to return to the Philippines for good.

Requirements

You may find the list of documentary requirements for filing an ROB in the following list. For your convenience, make sure to prepare all the applicable documents before booking an appointment at the Embassy. This way, you won’t waste your time, uncertain if your transaction will be accepted or not.

1) Four (4) duly accomplished and notarized (Original) Report of Birth. You may download a copy of the form here;

2) Four (4) copies of Notarized affidavit of a delayed report of birth (only applicable to children one year old and above). Download a copy of the form here.

3) Four (4) copies of Birth certificate (if in Bahasa Malaysia, should be accompanied by notarized English translation) authenticated by the Ministry of Foreign Affairs (Wisma Putra);

4) Four (4) copies of Parent’s marriage contract;

5) Proof of identity of Applicant;

6) Proof of Filipino citizenship of Parent/s,

• g.,: Birth Certificate of parent/s
• Birth Certificate of parent/s, brother, or sister
• Copies of parents’ passport
• Death certificate of parent/s

7) Four (4) copies of Acknowledgement of Paternity (for unmarried parent/s only). You may download a copy of the form here).

Fees

For a minimal consular fee of RM 96.25 (Php 1,200 or USD 23), you can avail of a report of birth at the Philippine Foreign Post in Malaysia.

Procedure (How to)

1. To get started on filing a Report of Birth at the Philippine Embassy in Kuala Lumpur, Malaysia, you will need to book an online appointment This is in line with the Malaysian government’s directives in curbing the spread of COVID-19-community transmissions in the country.
   1. Go to http://philembassyklappointment.biz/app/public/.
   2. Under the consular services section, select ‘Civil Registry’, then choose the most convenient date and time for you, then hit Continue.
   3. Fill out the Appointment Form. This will require you to provide your personal information, such as name, birth date, email, cellphone number, and complete address.
   4. Review the details before hitting ‘Continue’.
   5. An appointment letter will pop up, which you can take a screenshot of or take a photo of. A system-generated notification will also be sent to your email address. Make sure that you are using the email address that you provided when you signed up. You can also check your SPAM folder.
2. Go to the Philippine Embassy on your appointed date and time.
3. Make sure to bring all the documentary requirements for filing an ROB.
4. Proceed to the officer-in-charge for the civil registry transactions and submit all the requirements.
5. Pay the fees for the transaction and claim the receipt.
6. You will be given further instructions on when and how you can check the status of your child’s report of birth, usually, upon receiving your child’s certificate, you may also apply for their passport.

Video: How To Fill Out an Application Form for Report Of Birth (ROB)

Here’s a short clip on what you need to know about filling out an application form for an ROB. As you can tell, there are various sections in the form that you may not be familiar with. This is where this video guide can help you. The vlogger discusses the terms and sections you will encounter in the form. Make sure to watch the guide until the end so you would know what to expect in filing this transaction.

Frequently Asked Questions

Aside from the process of filing an ROB, here are other things that you should know about the process:

What is a Delayed registration of birth?

The birth may still be recorded if the consular officer confirms that the documents supporting the filing are authentic. In such cases, the person who filed the delayed report of birth should provide the consulate or embassy with an explanation for the delay in reporting the birth.

How can I have a record of birth/marriage/death that happened abroad be made available in the database of the Philippine Statistics Authority (PSA)?

The Report Of Birth should be filed in the Foreign Service Post (Embassy or Consulate) of the country where it happened.

What is a dispatch number, reference number and transmittal date that PSA is requiring when requesting a record?

This is the essential information that can be used to track the details of your report on the Foreign Service Civil Registry.

Where can I file for a petition (RA 9048 or RA 10172) to correct a clerical error in the PSA-issued Report of Birth?

The petition should be filed with the appropriate Foreign Service Posts. If the petitioner is outside the Philippines, the petition should be filed in the nearest local civil registry office. This will be treated as a migrant petition.

Where can file for a Supplemental Report to supply the information in the PSA-issued Report of Birth?

If the birth occurred in other countries, then the supplemental report should be submitted to the nearest Foreign Service Post where the birth was reported.

Summary

A report of birth is an important document that every Filipino citizen based overseas should file. This will help them certify that the birth of their child is legal and aid them in processing other important transactions with the Philippine Embassy, such as a Philippine passport and so on.

Moreover, a report of birth will enable the child to avail of the services and assistance offered by the Philippine Foreign Post in their country as well as enjoy the rights of Filipino citizens.

Hopefully, through the help of this guide, you will be able to file a report of birth quickly and without any hassle. This way, you can fully enjoy the benefits that this document offers to all Filipino citizens, whether you are in Malaysia or in other parts of the world.

Upon reaching this point of this guide, will you file a report of birth anytime soon? If so, what do you think are the challenges and things that you need to settle first in order to file this report? Let us know what you think by leaving a comment in the section below. Also, don’t forget to share this guide with other Filipinos – friends or family – whom you think will benefit from the information presented in this post.

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Contact Information

EMBASSY OF THE PHILIPPINES, KUALA LUMPUR

Address: No. 1 Jalan Changkat Kia Peng 50450 Kuala Lumpur, MALAYSIA

Tel. Nos. (+603) 2148 4233; 2148 4233; 2148 4654; 2148 4682; 2148 9989; 2148 6528; 2148 6538.

Fax No.(+603) 2148-3576

Duty Officer: (+6017) 347-5487 (+6017) 347-5487

Email: kualalumpur.pe@dfa.gov.ph; webmaster@philembassykl.org.my

Website: www.philembassykl.org.my

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